Travel outside the contiguous United States - with an advance

1. ALL receipts in foreign currency must be converted to US currency and form must be submitted with a copy of the conversion sheet attached.
2. Reimbursement form should have been saved when the Travel Authorization form (ta.xls) was generated before the trip .
3. Open that saved document and go to the reimbursement tab.
4. Name, UBox or campus address, employee number, soc sec number, TA, UConn affiliation, collective bargaining unit and official duty station will already be entered on the reimbursement tab.
5. Enter departure date and time
6. Enter return date and time (Required if claiming per diem meals)
7. If off campus location, use mailing address. Do not use home address.
8. Enter first date of travel
9. Enter any meals claimed *
10. Enter lodging expenses for that date only. (may lump room charge and taxes by day)
11. Enter number of miles driven (if by personal car) **
12. Enter any parking, tolls, etc. ***
13. Enter any transportation costs.rental car, air (if paid by employee), taxi, etc.
14. Repeat steps 7-13 for additional days of travel.
15. Enter amount that employee is claiming in the Amount Claimed box as well as in the refund section
16. If there is a registration fee involved in the trip, indicate if it is reimbursable
17. Enter FRS code(s) to be charged
18. Enter total of all FRS charges Indicate by whom the reimbursement was prepared, and their phone number.
19. Fill in purpose of trip and any additional explanations of expenses.
20. Note any dates of personal travel.
21. Have employee and Dean, Director or Department Head sign reimbursement form. Original signatures only
22. If entire advance was not used, enclose a check for the unused portion made out to Uconn. Include a printout of currency conversions for all expense receipts not in U.S. Dollars SEND TO TRAVEL OFFICE U-6220 along with all required receipts.