Processing Instate Travel Reimbursement

1. Open reimbursement form (travreim.xls) Travel Reimbursement form (standard mileage rate) off the travel web site. web.uconn.edu/travel/forms.html
2. Enter employee number
3. Enter last four digits of the Social Security number
4. Select UConn employee or student (NOTE: Travel office reimburses for UConn employee's/students travel only. All others are paid through Accounts Payable on a CO-17)
5. Enter collective bargaining unit
6. Enter departure date and time (first day traveled if multiple days)
7. Enter return date and time (last day traveled if multiple days)
8. Select: Expenses Relating to: Instate
9. Enter official duty station
10. Name, U-Box, Campus Address (Dept.) *If off campus location, use mailing address. Do not use home address
11. Enter first date of travel
12. Enter location where expenses occurred>
13. Enter any meals claimed. Meals may be claims either as per diem or actual receipts, never using both methods.
14. Enter Lodging - if applicable. Include hotel tax.
15. Enter number of miles driven (if using personal car) *.
16. Enter any parking, tolls, registration, etc.
17. Repeat steps 11-16 for additional days of travel.
18. Enter amount that employee is claiming in the Amount Claimed box as well as the refund section.
19. If there is a registration fee involved in the trip, indicate if it is reimbursable
20. Enter FRS code(s) to be charged
21. Enter total of all FRS charges
22. Indicate by whom the reimbursement was prepared, and their phone number.
23. Fill in purpose of trip. If multiple reasons, attach summary.
24. Have employee AND Dean, Director or Department Head sign form. Original signatures only.
25. Attach all required receipts.
26. SEND TO TRAVEL OFFICE U-6220