E-TIF information and instructions
An ETIF is used for trips within the continental US and would be used for any of the following reasons – a contracted air booking, a request for a parking permit or a request for a travel advance. If none of these things are needed you can wait until the trip is over to process paperwork with travel.
Select e-tif.xls
Click open
Click enable macros. This will assign a tif #. If you do not see a tif # click here for more information. If you do see the red TIF number, proceed.
Enter the start date of the trip and the travelers first and last name. Be sure to tab out of the last name box so that the e-tif button works correctly.
Be sure to make a note of the tif # because you will need it when you fill out the actual electronic TIF. If you like, you can print this page for your records by pressing the print button.
If you are ready to complete the actual electronic e-tif form and submit it to travel, then click the orange e-tif button which will bring you to the electronic form. Want to know more about why 2 forms are used, click here. If not proceed.
Save yes to SAVE
Click “cancel” where you see web.uconn.edu and it asks you for a user and password.
We would recommend that this TIF be saved in the traveler's folder under " my documents", taking note where you save it.
Click save.
Now you are in the electronic ETIF form.
Click yes assuming you have the proper authorization for the trip. This is just our way of saying to you that this trip must be internally pre-approved.
Fill out the dept head name and department name
Select your duty station.
Enter your name as the preparer, your phone numbe r and ubox . If you're off campus use a 4 character abbreviation for your campus.
Be careful to accurately enter your email address . This will be used for the system to send you an email confirmation.
Now, enter the information about the traveler – first and last name, employee number, and last 4 digits of the social security # and their university affiliation.
Enter the e-tif number from the previous form. If you forgot that number you can always go back to the folder and look it up. Want to know more about why this is imprtant, click here.
Enter your duty station in the leaving from box and trip destination.
Select the correct start and end date. Be sure to use the calendar or enter the date using slashes (/) not dashes (-).
Click yes if you would like a Bradley Airport parking permit
If you previously booked a ticket through one of the contracted agencies, you need to fill out the information regarding the ticket. Select the agency, fill in the frs account to be charged and the amount.
If you are requesting an advance, you will need to fill in the FRS account and amount for all other costs. The advance will calculate automatically.
In the notes field, please include the purpose of the trip and any special instructions that might be helpful.
Click “submit to travel”
That will automatically take you to the thank you page.
In a minute or two you will receive an email confirmation. Open the email item, double click on the link, view the document. You can save it by selecting “save as” and put it in your folder.
If this traveler had requested a travel advance you are required to sign and fax the email confirmation sheet to 486-2089 as we need your signature to proceed. Click here for more information.
If you don't need an advance, don't fax us anything. Click here for more information.
You are done until after the trip.
Why doesn't my form assign a TIF number?
First close the form you were in (the one that didn't assign a tif number)
Open EXCEL and
Go to TOOLS, MACROS, SECURITY and select MEDIUM. Save the changes.
Go back to the TRAVEL FORMS page, click on e-tif.xls and this time the form will assign you a TIF number.
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Why are there 2 forms needed for this process?
This is a question of timing. Often people need to book their airline ticket before they know everything else about the trip. Our contracted agencies need you to provide them with a TIF number to book the ticket. The electronic e-tif form, once completed, is automatically sent to TRAVEL. We developed this system with 2 forms so that you can start the trip, get your TIF number, book your flight and put it on hold until you are ready to finalize the trip. Once you are ready, open the tif you saved, click the orange button for the e-tif form and complete and submit to travel. Or, you can simply use the etif.html link on the forms page and proceed with completing the form.
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What is the significance of the TIF number?
The TIF number is the control number that ties everything together. If you use the TIF number to book your air ticket, we issue a travel advance using the same TIF number and you submit your travel reimbursement using the same TIF number, the people in your finance area can more easily track one trip and all the expenses associated with that trip. When all expenses are under different reference numbers it makes it much more difficult to report on a particular trip or event.
This is a question of timing. Often people need to book their airline ticket before they know everything else about the trip. Our contracted agencies need you to provide them with a TIF number to book the ticket. The electronic e-tif form, once completed, is automatically sent to TRAVEL. We developed this system with 2 forms so that you can start the trip, get your TIF number, book your flight and save the excel form until you are ready to finalize the trip. Once you are ready, open the excel form you saved, click the orange button  which will link you to the e-tif form. Complete and submit to travel. Or, you can simply use the etif.html link on the FORMS page and fill in the form and submit to travel.
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Why do I have to FAX the signature sheet?
This is required because we need a signature to issue a check. Once you fax us this email confirmation sheet, with your signature, we can write the check or issue the automatic deposit to your account. Once NETID is tied to this form, this will no longer be necessary.
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Do I fax anything to TRAVEL if I don't want an advance?
No, once you submit the form to us you are all set.
- If you booked an airline ticket through a contracted agency, be sure to get your itinerary confirmation from them.
- If you indicated that you want a parking permit, it will be mailed to you provided we had at least 3 days to mail it (5 days to off campus locations).
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