PRESIDENT'S ATHLETIC ADVISORY COMMITTEE (PAAC)

STANDING SUBCOMMITTEES CHARGES

The Chair of the President’s Athletic Advisory Committee (PAAC), with advice from the Executive Committee, appoints the chairs of the PAAC standing subcommittees and appoints each subcommittee member after soliciting volunteers from the PAAC membership. The standing subcommittees and their duties follow.

PAAC subcommittees should be aware of University and Division of Athletics’ policies and procedures that pertain to their area.  They should monitor the environment to identify issues or concerns to then make recommendations related to these issues or concerns.  They should also seek information that may assist the committee in forecasting potential areas for concern in future years.

1.   Academic Subcommittee

This subcommittee is charged with ensuring that appropriate academic standards are established and maintained for all student-athletes.   The subcommittee will:

1. Annually monitor the academic support services provided by CPIA
2. Annually review the graduation and academic progress rates of UConn teams
3. Oversee a complete review of CPIA on a three year cycle, as now required by the NCAA. The initial review to fulfill this requirement was completed in the 2006/07 academic year.
4. At the beginning of each semester the Chair of the Academic Subcommittee will request the Provost to send the following message to the UConn Community:

Instructors are strongly encouraged to accommodate student requests to complete work missed by absence resulting from extra curricular/co–curricular activities performed in the interest of the university and/or those that support the scholarly development of the student.  Such accommodations should be made in ways that do not dilute or preclude the requirements or learning outcomes for the course. Examples include participation in scholarly presentations, performing arts, and intercollegiate sports, when the participation is at the request of, or coordinated by, a University official. Students involved in such activities should inform their instructor in writing prior to the anticipated absence and take the initiative to make up missed work in a timely fashion.

The subcommittee is also responsible to bring forward recommendations to the PAAC as it pertains to the following areas:

1. Policies and procedures regarding standards and criteria for admission of student-athletes.
2. Policies and procedures on recruitment and awarding of grants-in-aid.
3. Policies regarding scheduling, practice times, post-season and tournament play dates and locations and their impact on student-athletes’ academic progress.

2.   Budget and Facilities Subcommittee

This subcommittee is charged with monitoring activities of the Division of Athletics pertaining to budget and facilities. The subcommittee will annually:

a.       Review the budget of the Division of Athletics and analyze trends in the data.

b.      Review the current facilities construction projects and the plans for new projects.

c.       Review budget ramifications of any anticipated changes in policies or programming such as additions or deletion of sports, changes in grants-in-aid.

d.      Review the financial audits of the Division of Athletics as required by the NCAA.

The subcommittee is also charged to bring forward recommendations to the PAAC as it pertains to the following areas:

1. Policies regarding the development and utilization of Athletic and Recreation facilities.

3.   Student Life Subcommittee

This subcommittee is charged with monitoring the non-academic aspects of the student-athletes' involvement at the University. The committee will annually:

a.       Review the student-athlete survey and exit interview data to identify trends and issues.

b.      Meet with the Student Athletic Advisory Committee (SAAC) to identify any current issues in the student life of student-athletes.

The subcommittee is also charged to bring forward recommendations to the PAAC as it pertains to the following areas:

a.       Personal and social development of all student-athletes pertaining to their full integration into campus life.

2. Policies for determining when health and other non-academic factors are used to restrict a student's involvement in intercollegiate athletics.
3. Policies concerning the nature and type of health screening and drug testing.
4. Policies regarding housing assignments for student-athletes.
5. Policies regarding grants-in-aid, retention of these awards and due process procedures for student-athletes who lose their grants-in-aid.
6. Policies regarding scheduling and practice times.
7. Policies regarding post-season and tournament participation.
8. Policies and procedures regarding travel arrangement

4.   Diversity and Equity Subcommittee

The subcommittee is charged with monitoring diversity and equity issues related to the Division of Athletics.  The committee will annually:

1. Meet with the Director of the Office of Diversity and Equity to review the Diversity and Equity plans for the Division of Athletics.
2. Review the annual Title IX evaluation report.
3. Review the student-athlete survey and exit interview data related to diversity and equity issues.

The subcommittee is also charged to bring forward recommendations to the President's Athletic Advisory Committee as it pertains to opportunity and equity for women and persons of color in the following areas:

1. Employment policies and practices that affect female employees and employees of color in both coaching and athletic administration/support functions.
2. Policies and practices affecting the welfare of female student-athletes and student-athletes of color, in conjunction with the subcommittee on Student Life.
3. Issues or concerns related to the degree to which academic and workplace environments are supportive and bias-free.
4. Issues or concerns about the access to and provision of resources, facilities, programs, and services to female student-athletes and student-athletes of color.
5. The creation and maintenance of avenues and mechanisms for addressing concerns and soliciting input from student-athletes and employees.

5.   Institutional Certification and Compliance Subcommittee

This subcommittee is charged with monitoring all aspects of the institutional certification process and compliance issues.  The committee will annually:

1. Meet with the Faculty Athletic Representative (FAR) and the Associate Director of Athletics for Compliance and review current and future issues related to compliance activities.
2. Review summary data on violations, both secondary and major, reported to the NCAA.
3. Review pending NCAA legislation with the FAR & Director of Athletics, and make recommendations regarding the University’s position on specific legislation.

The subcommittee is also charged to bring forward recommendations to the PAAC as it pertains to the following areas:

1. Policies and procedures regarding institutional certification.
2. Proposed NCAA legislation.
3. Policies and procedures regarding self-reporting.
4. Policies and procedures regarding rules-education.

6.   Faculty/Staff Relations Subcommittee

This subcommittee is charged with developing effective mechanisms for communication between the faculty, staff, Division of Athletics, and the PAAC on athletics related issues. The committee will annually:

1. Arrange for Faculty/Staff meetings to facilitate communications.
2. Review the PAAC website and recommend changes.
3. Serve as a liaison for faculty and staff to both present information to faculty and staff as well as to receive issues from faculty and staff and present those issues to PAAC.

The subcommittee is also charged to bring forward recommendations to the PAAC as it pertains to the following areas:

1. Appropriate vehicles to disseminate information related to athletics to the faculty and staff.
2. Division of Athletics on policies for athletic event price schedules, seating priorities and ticket allocation related to faculty and staff.

7.   AD HOC Subcommittees

With advice from the Executive Committee, the Chair of the PAAC may name AD HOC Subcommittees when appropriate and will select Chairs of these committees once volunteers from the PAAC membership have been solicited.

RESOURCES

Members of the subcommittees are reminded that complete information on all relevant areas will be made available upon request. Whenever expertise from within or outside the University is deemed necessary every effort will also be made to provide it. Every opportunity for full discussion of each proposal will be provided prior to taking action.

REPORTING EXPECTATIONS

1.      Each subcommittee will have the opportunity to present an update of its activity at each PAAC meeting.

2.      Annual reports of all subcommittees are to be submitted at the last meeting of each academic year (normally April or May).

Revised – Spring, 2007