| Click on the first letter of the
word you are looking for... |
| A B
C D
E F G
J L
M O P
R S
T U V
|
| A |
| A1: |
The form used to transfer budget dollars from one account or
subcode to another. Training on the use of the A1 form may be
obtained by contacting the Budget Office at (860) 486-2434. |
| ABR Rule: |
Each FRS 6-digit account has an ABR rule associated with it
that determines the number of budget pools the account will have
and the subcode ranges that are covered by these pools. Visit
the "Quick Reference, ABR" on the FRS website for more
information. |
| Account: |
An FRS account is a 6-digit number representing
a functional unit. An FRS account may be a General
Ledger or a Subsidiary Ledger account. The FRS
account keeps track of a departments revenue, expenses, assets,
liabilities, and net worth.
A CMS account is a Mainframe Account, which allows
the user access to such University systems as FRS, FOCUS, Student
Timecards, Procard, etc. It is also known as the "CMS login
Id" or "mainframe account"..
|
| Account Control: |
This is an object code used by a General Ledger FRS account
to record assets, liabilities and fund balance. |
| Actual: |
Expenses or revenues posted to an account. |
| Attribute: |
One of a number of fields used to describe an account. These
fields may be used for reporting. Examples include: department
number, responsible person name, and award sponsor. |
| Automatic Budget Reallocation (ABR): |
The process by which dollars from a budget pool are reallocated
to cover expenses and/or encumbrances at the time they are posted
to a specific subcode. Subcodes may take dollars from the pool
only if the dollars are either immediately spent or encumbered. |
| B |
| Banker: |
The Cashiering System in the Bursar's Office that feeds nightly
records of deposits to FRS. |
| BBA or Budget Balance Avaliable: |
Budget Balance Available represents the budget dollars
remaining in either a pool or line-item subcode of a Subsidiary
Ledger account. This is the amount that may be spent on a Purchase
Order. If there is negative budget balance available on an expenditure
subcode, the account is overspent. An A1 transfer may be performed
to move budget dollars into an overspent expenditure subcode. |
| Budget: |
The authority to spend up to the specified amount. |
| Budget Pools: |
These are FRS subcodes that are evenly divisable by 1000 (e.g.
1000, 2000, 3000) and hold the budget dollars for a range of subcodes
as specified by the ABR rule. Only Subsidiary Ledger accounts
have budget pools. |
| C |
| Claim on Cash: |
Represents the amount of actual cash the account owns. Since
there may be assets or liabilities affecting claim on cash, you
should check your fund balance to determine your net worth.
Claim on Cash is recorded under Subcode 1100 in the GL account.
|
| CMS Account: |
A CMS account is a Mainframe Account, which allows
the user access to such University systems as FRS, FOCUS, Student
Timecards, Procard, etc. It is also known as the "CMS Id"
or "mainframe account". |
| Commitment or Open Commitment: |
This represents an encumbrance, which is money that has been
set aside for a specific purpose; dollars that have been earmarked
for a particular expense such as a salary, or contract. |
| D |
| Delete Status: |
Process by which an account is closed. No further entries may
be made to a deleted account. An FRS account may be in a delete
status of "1" where the account is in its first year
of deletion, or "2" meaning it will roll off the system
at the close of the current fiscal year. |
| Department Code: |
Another expression for Department Number. |
| Department Number: |
The 5-digit number assigned to each department by the Master
University Department Table (MUD Table). The term may also refer
to the 7-character combination of the Department and Sub-department
Numbers. |
| Department Table: |
An organizational table that lists Department Numbers and their
related campus, school, and executive level codes. Also called
the MUD TABLE. |
| E |
| Encumbrance: |
An amount committed by a Purchase Order or Travel Authorization
earmarked for a specific purpose that has not yet been paid. |
| Equipment: |
Items which cost at least $1,000.00, and will be used for at
least 3 years. |
| Expense Subcode: |
Subcodes for specific expenditures on a Subsidiary Ledger account.
Expense subcodes with a number other than zero. The groups of
expense subcodes are: Personal Services (1xxx); Contractual (2xxx);
Commodities (3xxx); Sundries (5xxx); Indirect Costs (9400); and
Equipment (all other 9xxx). Revenue subcodes begin with a 0. |
| F |
| Fiscal Account: |
An FRS account with a year end processing flag of F indicating
that the reporting period for the SL account is every July 1st..
For SL accounts, revenues and expenses are set to zero at the
beginning of each fiscal year and new budgets are established.
|
| Freeze: |
Temporarily halts transaction activity in an account. May be
done in preparation for deleting an account. |
| FRS Plus: |
The current version of the Financial Records System sold by
Sungard SCT Corporation. The current version number is 3.0 at
UCONN. |
| Fund Addition: |
An increase in the fund balance recorded in a GL. The
GL fund addition account controls have 4 as the first digit. |
| Fund Balance: |
The balance in a GL account, recorded by an account control
beginning with 3 (3xxx). The fund balance reflects the net SL
revenues and expenses, and GL fund additions and deductions through
the life of the GL account and its associated SL accounts. It
is the net worth of an account. |
| Fund Deduction: |
A decrease in fund balance recorded in a GL. GL fund
deductions are recorded by account controls with a 5 as the first
digit. |
| G |
| General Ledger: |
In FRS, this is a 6-digit account beginning with
a zero that contains balance sheet information and summaries of
fund additions, fund deductions, and SL revenues, expenditures,
encumbrances, and budgets. Each Subsidiary Ledger (SL) account
must mapto a General Ledger (GL) account. The last 5 digits of
the GL account are known as the "map code" of the SL. |
| GL: |
General Ledger Account. |
| Grant Account: |
An account managed by the Office of Sponsored Programs. These
accounts are usually project accounts. More precisely, an account
funded by a grant from an outside agency, in contrast to an account
funded as a result of a contract with an outside agency. |
| J |
| JE: |
Journal Entry. A transfer between accounts or subcodes made
by the Accounting Office. Also used to denote transfers between
State mandated funds (e.g. 1161 and 1171). |
| JV: |
Journal Voucher. A transfer between accounts or subcodes made
by the Accounting Office. Usually an internal UConn transfer that
does not need to be reported to the State. |
| L |
| Ledger: |
The first digit of an FRS account. For instance, account number
288000 would be known as a "2-ledge" account.
|
| Liquidated Amount: |
The amount paid on an encumbrance. A liquidated amount decreases
an encumbrance. |
| M |
| Map Code: |
The last 5 digits of a General Ledger account; i.e. GL account
032100 has a map code of 32100. |
| Module: |
The Financial Records System is sectioned into four modules:
Financial Accounting (FA), Accounts Payable (AP), Fixed Assets
(FX) and Purchasing (PU). Each section represents one module. |
| O |
| Object Code: |
Subcode. These are used only by the Subsidiary Ledger accounts.
General Ledger accounts use Account Controls. |
| Operator Number: |
Four digit number assigned to each person who has access to
FRS. There is a password associated with each operator. |
| P |
| PI: |
The Principle Investigator for a grant or contract. The PI is
usually the Responsible Person for the account associated with
the Grant or Contract. |
| Project Account: |
An account for which expenses must be tracked over multiple
fiscal years. Unlike Fiscal accounts, project accounts just roll
their budget dollars and expenses over into the new fiscal year.
|
| R |
| Responsible Person: |
The person who is responsible for managing an FRS account. |
| Revenue Subcode: |
A Subsidiary Ledger subcode beginning with a zero that records
University revenues. |
| S |
| SARS: |
Student Accounts Receivable System. |
| Six Digit Account: |
This may refer to either a General Ledger or Subsidiary Ledger
account. A 10-digit account number just includes the 4-digit subcode
attached to the 6-digit base. |
| SL: |
Subsidiary Ledger Account. |
| Spending Authority: |
Budgets are set up in a Subsidiary Ledger account to set the
amount that may be spent by the account. The spending authority
level may reflect expected revenues/self-supporting accounts,
University central budget (Tuition fund accounts),or use of Fund
Balance (self-supported accounts). |
| STI: |
Service Transfer Invoice. |
| Subcode: |
A 4-digit number used to classify entries made to 6-digit Subsidiary
Ledger accounts. For General Ledger accounts they are called Account
Controls. SL subcodes track the University's revenues & expenditures.
An SL revenue subcode begins with 0 and an expenditure subcode
begins with a number from 1 to 9. The expenditure subcodes relate
to the "character and object" coding used by the State Comptroller's
Office.
|
| Subledger: |
Subsidiary Ledger. |
| Subsidiary Ledger: |
Often shortened to Sub-ledger or SL. Sub-ledger accounts are
6-digit accounts used in FRS to track revenue and expenses for
a specific purpose or project. Important concepts for understanding
an SL account are the year-end flag, map code, budget,
revenues and expenses. |
| T |
| Ten Digit Account: |
The combination of the 6-digit account number and subcode. Required
by some screens, optional on others.
|
| Transfer Voucher: |
Form used to transfer the cost of goods and services from one
University department to another. |
| TV: |
Transfer Voucher. |
| U |
| Unrestricted Accounts |
Accounts supported by funds, which the University has control.
|
| V |
| Value Based Security: |
The process by which FRS allows an operator access to only to
specific accounts, based on department number or school. |
| Voucher: |
Uniquely identifies a particular request for payment with single
FRS 10-digit account number. |
