Modules
|
| FINANCIAL
ACCOUNTING |
| Screen |
Description |
| FSM: |
Initial Menu - Also known as the "Welcome
Screen" and is the first screen the majority of users are brought
to when they first log onto FRS. It contains contact information,
location of the FRS website, menu screens for FRS modules, and important
upcoming FRS events. |
| 0QM: |
Financial Accounting Inquiry menu. Lists the accounting screens
that fiscal managers will find useful in monitoring their FRS
accounts. The screens are grouped in the following manner: Attribute
or Descriptive screens, Budget & Transaction screens, Encumbrance
screens and Home screens. Each group and the screens they contain
are described below.
|
| |
ACCOUNT DESCRIPTION SCREENS
The following screens are available to all users regardless
of their security access. They are informative screens only
and do not contain sensitive financial information.
|
| FS2: |
Shows the attributes of a 6-digit General
Ledger account. Attributes shown include account description,
responsible person, department, security code, freeze and delete
flags. |
| FS5: |
Shows the attributes of a 6-digit General
Ledger account that is considered a grant or contract. |
| FS6: |
Shows the attributes of a 6-digit Subsidiary
Ledger account. Attributes shown include account description,
responsible person, department, security code, freeze and delete
flags. |
| FS8: |
Shows the reporting attributes of a 6-digit
Subsidiary Ledger account, including the cost share accounts,
effort percentage and PI cost share. |
| FS9: |
This screen is used to create, view, or
change grant and/or contract information for a 6-digit Subsidiary
Ledger Account. |
| |
ACCOUNT DOLLAR DATA SCREENS
The following screens are restricted based on
a user's security access. The screens contain sensitive financial
data for GL and SL accounts belonging to specific departments
within the University.
|
| |
GL FUND BALANCE SCREENS |
| 018: |
Lists General Ledger assets, liabilities,
fund balances. Also includes memo information on budgets, actual
revenues and expenditures for Subsidiary Ledger accounts mapping
to the general ledger account. |
| 040: |
For a 10-digit General Ledger,
shows beginning balance, current month activity, and current balance
with comparative information from the prior year for the specified
account control. |
| |
SL BUDGET SCREENS |
| 019: |
For a Subsidiary Ledger account,
shows total budget, actual expenditures and revenues, encumbrances,
and budget balance available by subcode. |
| 041: |
For a 10-digit Subsidiary Ledger account,
displays detailed dollar information on budgets, expenditure, and
encumbrances for a specified subcode. The screen also shows comparative
data from prior months and years as well as the ABR flag status
for the specified subcode. An ABR flag of 0 indicates that the subcode
is line-itemed budgeted; an ABR with a numeric value indicates that
the subcode receives money from the pool indicated by the ABR rule
number. |
| 022: |
Shows Subsidiary Ledger budget data by
subcode. Original budget equals the Permanent budget amount carried
forward from the prior year. This screen does not show the adjustments
that occur to the pool when dollars are reallocated to the subcodes
that draw from the pool. |
| |
SL TRANSACTION SCREENS |
| 023: |
Provides transaction information for the
current and previous month. To determine which Finance Department
posted each transactions, use the Batch Reference Scheme. The date
displayed on this screen is NOT necessarily the date that your account
was affected by the transaction. Use Screen 027 for the actual date
posted. |
| 027: |
Transaction Inquiry screen. This screen
may be viewed in two ways: 1. "AS IS" by
just typing in an account number and hitting ENTER or 2.
User inputs selection criteria for a specified account. Screen 027
is actually the better of the two transaction screens for obtaining
the actual date a transaction affected an account. |
| 020: |
Lists open commitments (outstanding encumbrances)
for a specific 10 digit account. This screen shows initial balance,
liquidated amounts, adjustments, and the current balance. |
| 021: |
Like Screen 20, but lists open commitments
for all subcodes of a 6 digit account. |
| 026: |
Displays information on open commitments
based on the P.O. number, which should be entered in the reference
field. |
| 029: |
For an SL account, shows current month
activity, current fiscal year activity, and project activity to
the beginning of this fiscal year. This screen breaks down the actual
amounts of revenue and expenses in more detail then screen 19. |
| 042: |
Lists detailed descriptive and amount information
for a specific open commitment record. |
| 044: |
Lists the ABR rules (Automatic Budget Reallocation). |
| 045: |
Lists the Chart of Accounts Rules |
| 046: |
Global Subcode Edit Rules |
| 881: |
Allows user to set fiscal year for inquiry
purposes. |
|
| ACCOUNTS
PAYABLE |
| Screen |
Description |
| 1QM: |
Accounts Payable module Main Inquiry Menu.
|
| 102: |
Vendor Name Search - in the vendor field,
type in the vendor's name and the screen will show the vendor's
address and number. Use the vendor number to access screens 113
and 118. |
| 103: |
Vendor create/modify - use this screen
to add, view or change a vendor. Also, use this screen to freeze
or reactivate a vendor or to stop all payments to a vendor. |
| 113: |
Vendor Analysis - using the vendor number
in the vendor field, you can view the P.O.'s which have been paid,
pay date, and additional information. |
| 115: |
Outstanding Vouchers for a particular vendor
- using the vendor number in the vendor field, you can view the
vouchers that are outstanding. |
| 118: |
Duplicate Invoice File List - using the
vendor number, this screen lists purchase orders (invoices) that
have already been paid and their pay dates. |
| 140: |
Voucher Snapshot(Part 1) - use this screen
to view all amount, account, flag and batch information on a specific
voucher. |
|
| PURCHASING
|
| Screen |
Description |
| 2QQ: |
Purchasing module Main Inquiry Menu. |
| 220: |
Displays a Purchase Order header. This
includes vendor, purchasing buyer, dates, and departmental information.
|
| 221: |
Shows the contract start and end date,
and the department deliver to name and address. |
| 224: |
Displays a line item on a Purchase Order.
This includes quantity and unit price information. |
| 228: |
Displays line items on a Purchase Order.
|
| 239: |
Purchase Order receiving report line deletion.
|
| 247: |
Invoice Diagnostic Scan. This screen is
used to determine if a trailered invoice meets tolerance and matching
criteria defined for a Purchase Order type. |
| 248: |
Invoice line item list. This provides
information concerning the invoice and FRS batch number on which
the invoice was processed. |
| 249: |
Invoice line inquiry. This provides additional
information used in conjunction with Screen 248. |
| 250: |
Requisition Header Maintenance. Details
header information on a Purchase requisition. |
|
| FIXED
ASSETS |
| Screen |
Description |
| 5QQ: |
Fixed Assets Main Inquiry Menu. |
| 5AI: |
Approved Asset Inquiry Menu. |
| 508: |
Asset Notes. |
| 523: |
Approved Asset Transaction Menu. |
| 529: |
Asset Query List. |
| 531: |
Approved Asset Snapshot. |
| 5SS: |
Space Survey Data. |
