Recruitment Expenses

Any department seeking to recruit for a position of sufficient importance that a national search must be conducted may, with the approval of their Dean or Director, pay either full or partial travel expenses of candidates for the position. All costs of the interview are the responsibility of the department involved.

When approval by the Dean or Director has been obtained, the department can proceed with arrangements for interviews. All candidates should be advised of allowable expenses prior to the interview.

Costs for airline tickets may be charged to the University contracted travel agency. See our Travel Office website for additional information.

Immediately after the candidate's visit to the University, an Invoice Form (CO17UC) should be prepared and submitted for payment to the Accounts Payable Department. Claims for reimbursement must be itemized and original receipts supporting all claims over $25.00 must be included.

The invoice should include the following:

1. Name and address of candidate
2. Candidate's Social Security Number
3. Date of interview
4. Title of position
5. Search number
6. Itemization of expenses
7. Departmental FRS number to be charged
8. Signature of Department Head and Dean or Director
9. All necessary receipts must be attached.

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